WEDDING
WEEKEND
Turn your Wedding into a Wedding Weekend with Special Events
More and more Weddings are becoming full weekend events for family and friends to celebrate. There are multiple gatherings, dinners, and events that take place for a wedding including the rehearsal dinner, bridal luncheon, groomsmen dinner, gift opening brunch, and the actual wedding and reception itself! If you are dreaming of a beautiful outdoor wedding why not incorporate all of your events to outdoors and create a theme for the weekend.
With your tent and accessories from Special Events you are able to entertain your family and friends for all of your Wedding Weekend Events for one low price! We can set up your tent on Friday and pick it up on Monday for you to use all weekend.
Contact an events consultant at Special Events for more information.
Call 859.231.5343 or email at info@specialevents.com today!
Sample Wedding Weekend Itinerary
Friday
Tent Up Decorating the tent
4 pm Groomsmen Gathering or Out of town guests gathering/activities
6 pm Rehearsal, caterers arrive for dinner prep
7 pm Rehearsal Dinner at Tent
Saturday
Noon Bridal Luncheon at Tent
2 pm Decorating for Reception
6 pm Caterers and other vendors arrive for prep
7 pm Ceremony
8 pm Reception begins
HAVE FUN!
Sunday
Noon Brunch and Gift Opening
Monday
Tent comes down
|
CHECKLIST
Nine or more months before:
- Think about type of wedding you want. Formal/informal, big/small, day/night
- Select wedding date and time
- Reserve wedding, rehearsal, reception sites
- Discuss and set a tentative budget
- Determine number of guests and gather addresses
- Find Wedding Gown and accessories
- Choose Attendants, bridesmaids, groomsmen, ushers, flower girls, jr. bridesmaids, etc.
- Select a wedding consultant
- Plan for honeymoon
- Talk to officiant about pre-marital requirements
Six to Nine Months before:
- Choose a color theme
- Pick out attendants dresses and accessories
- Create bridal registries
- Select a florist
- Select a caterer and start tasting food
- Shop for rings
- Reserve all necessary rental supplies
- Select and reserve a photographer, videographer, DJ or Band
- Plan wedding and reception music
- Send save the date cards, if using
Four to Six Months Before:
- Order invitations and all related stationery (thank yous, invites, announcements)
- Decide on favors and begin preparing or order
- Complete Guest List
- Check state requirements for marriage license
- Select a Baker and order cakes
- Choose and reserve all men’s attire
- Finalize arrangements with church and/or all locations and pay any deposits and sign all contracts for vendors
- Plan décor for the reception and ceremony.
- Book a room for the wedding night
- Arrange for wedding day and night transportation
- Reserve accommodations for out-of-town guests
Two to three months before:
- Address invitations and mail six weeks in advance
- Confirm all ceremony details
- Schedule rehearsal and dinner
- Finalize honeymoon plans and make transportation arrangements
- Select gifts for all attendants and helpers
- Purchase guest books, toasting glasses, etc.
- Write vows
- Finalize menu with caterer
- Choose readings for ceremony
- Try out hair and makeup
- Write Thank-you notes as gifts arrive
One month before:
- Get blood test (if required) and marriage license
- Finalize all arrangements with locations and vendors
- Confirm honeymoon reservations
- Finalize rehearsal times and dinner
- Send wedding announcement to newspaper
- Design and have programs printed
- Gather information needed to change your name (if you intend too)
- Send change of address forms to post office
Two Weeks Before:
- Finish addressing announcements for mailing after wedding
- Pick up wedding rings
- Meet with photographer, videographer, and DJ/entertainer
- Contact guests who have not responded
- Have final dress fitting with all accessories
- Begin seating plan with place cards if necessary
- Notify caterer of guest count
- Write any toasts for rehearsal or reception
One Week Before:
- Confirm details with all participants
- Review all details and time tables with vendors
- Pack for honeymoon
One Day Before:
- Have manicure and pedicure
- Rehearse ceremony
- Prepare all tip and payment envelopes for vendors
Wedding Day:
- Relax and have a wonderful day!
- Be sure to take your marriage license and rings to ceremony site.
|
LAYOUTS
During a meeting with an event consultant from Special Events, we can create a personalized, custom layout to give you a design of your event before we put up your tent!
This will help with creating seating charts, buffet line and catering layouts, finding places for doors needed, and room for dance floors. Each layout is tailored to fit your events requirements and is a great tool to visualize what your event will look like. Decorators can see how many side or center poles there are and can decorate accordingly, caterers can plan buffet and drink stations, and other layout mishaps may also be found with the exact location of the tent and can be resolved easily before we even set up your tent.
|
|